Relocation of foreigners and visas

The legal employment of foreigners is one of the main challenges for employers in Poland. Our law firm specializes in comprehensive legal advice on the legalization of residence and work for foreigners, including citizens of Ukraine, Belarus, and countries outside the EU. We provide assistance to companies employing foreigners for the first time as well as those that need ongoing immigration services.

Our immigration lawyers advise on temporary residence permits, work permits, and single permits. We assist in preparing applications, represent clients before the provincial governor, and correspond with government agencies. We also assist in registering declarations of entrusting work and in obtaining the so-called Blue Card. Our support also includes the relocation of employees’ families, tax optimization of employment, and advice on implementing procedures in accordance with new regulations.

We consult on local procedures and requirements in the context of immigration law, labor law, and taxes. We assist in selecting the optimal form of work visas for employment in the US (E1, H1B, B1 in lieu of H1B, blanket visa), and we also provide support in preparing the necessary documents and visa applications.

For years, we have been advising companies employing foreigners in Poland, including companies from the IT, manufacturing, logistics, and medical services sectors. Our law firm has experience in both individual cases of legalization of stay and in providing corporate services to HR departments in the mass relocation of employees. We work with domestic and foreign companies that are developing their business in Poland or relocating specialists from Ukraine, India, the US, and South America.

We have assisted in the relocation of project teams to Poland and in obtaining residence permits for members of management boards of companies with foreign capital. We have also prepared legal opinions on the Act on Assistance to Citizens of Ukraine. We have represented clients in administrative proceedings related to the refusal to issue work permits and in complex cases concerning the legalization of residence for family members. Our experience also includes commercial law, which allows us to understand the broader business context of our clients.

Cooperation with KWKR guarantees an efficient and compliant relocation and legalization process for foreign employees. We are distinguished by our specialization in this field, practical knowledge of official procedures, and the ability to respond quickly to legislative changes. We operate flexibly – we can provide one-off advice or ongoing legal support to HR departments in companies employing foreigners.

We also provide professional advice on tax matters, employment cost optimization, and, if necessary, representation in proceedings before administrative authorities. Our team of lawyers and immigration specialists is available to both small businesses and large entities implementing international projects. With our help, your company can avoid the risks associated with illegal employment, delays in obtaining permits, or procedural errors.

Hiring foreigners in Poland requires not only knowledge of labor law, but also efficient navigation of immigration regulations. A residence and work permit is the most common form of legalization, but each situation may require a different approach—e.g., in the case of family reunification, running a business, or temporary protection. Companies must also keep up to date with legislative changes, including specific provisions concerning Ukrainian citizens resulting from the 2022 Assistance Act.

A lawyer specializing in relocation will advise you on the most effective path to legalization in your case and what documents you need to prepare. Knowledge of the practices of provincial and district labor offices often determines how quickly a decision is made. Employers should also remember about their information obligations and the need to maintain the continuity of legal residence and employment. That is why it is worth using the support of KWKR, a law firm specializing in relocation and immigration consulting for businesses – it is an investment in the security and stability of HR processes.